Program Assistant/Intern

Program Assistant/Intern will support the Program Department in their work to maintain, develop and coordinate organization's programs to include: Annual National CelebrAsian Procurement and Business Conference; CEO Academy; Business Leadership Series (BLS); Business Express; and Regional Conferences/Events.

In this capacity, the main responsibilities include:
College Scholarship Program:

  • Assist in coordination of the Scholarship Program
  • Answer all questions/inquires related to Scholarship Program
  • Post applications and on social media to increase applications
  • Manage online application system (SurveyMonkey)
  • Post scholarship opportunities on microsite/online (sponsor logos, application forms, requirements, FAQs, etc.)
  • Gather and organize applications that come into the office
  • Help to schedule and prepare for the Scholarship Committee meeting to review applications
  • Write formal letter to inform the winners, organize their participation at the annual conference (to include airfare and ground transportation), collect essays and reimbursement receipts, inform schools about the scholarship award

CelebrAsian Conference (Outside of Scholarship Program):

  • Assist in updating internal and online registration system (Eventbrite) for the annual conference, pulling up and preparing registration reports
  • Assist in on-site annual conference preparation and attendance as staff to help coordinate it

Other Programs:

  • Assist in logistical preparation of regional events, CEO Academy, Business Express - print and staff name badges, pack relevant materials, organize binders, help with banner design and pick up from print shop, help with on-site set up
  • Attendance at regional events as appropriate
  • Assist with various research projects (i.e. young & successful Asian American entrepreneurs, Asian Americans that serve on boards of Fortune Corporations, Asian American sports, movie and TV stars, Asian American and other minority and small business organizations, Congressional contacts, options for conference gifts, decorations and awards)
  • Organize research results appropriately in excel spreadsheets for clear and efficient presentation to the Program Department & easy understanding

Administrative/Operational Tasks:

  • Maintain and update Program files through Salesforce, HubSpot, and Excel spreadsheets
  • Assist in answering phones and transferring/directing calls
  • Assist collect and organize data so that it can be used to analyze program functions, productivity and redundancies.
  • Help maintain program storage space to ensure proper items are organized available for events
  • Take notes for internal meetings

Requirements:

  • Good written & oral communications skills
  • Pleasant manner on the phone
  • Exceptional organizational skills
  • Extremely detail-oriented
  • Team player, Quick-learner, Tech Savvy
  • Takes initiative, Sense of urgency
  • Able to multi-task and work under pressure
  • Used to time/work reports
  • Proficient in Outlook, Word, Excel, PowerPoint
  • Experience with EventBrite, HubSpot, Salesforce, SurveyGizmo, Canva are welcome
  • Available to work till the end of annual national conference in June 2019
  • Available to work full-time from February 2019 - June 2019

Send resume/CV to Pola Shim, prog.dev1@uspaacc.com.